Event Day Plan
High-level plan for the 10-year celebration event in Bengaluru — programme flow, logistics, and preparation checklist.
Event Objectives
- Celebrate 10 years of Law Park Educational Trust
- Thank donors, volunteers, and partner organisations
- Inspire children through interaction with the chief guest (Sudha Murty)
- Showcase the 10-year journey and the Bharat Shiksha Ratan Award
- Launch the anniversary magazine
Format
Duration: Half-day or 3–4 hour programme
Location: Bengaluru
Style: Warm celebration — not a formal gala. Children should feel at home.
Audience
- Children from villages and rural schools (trust beneficiaries)
- Local students
- Donors and supporters
- Volunteers and team members
- Partner NGOs
- Media (if possible)
Programme Flow (Tentative)
Welcome & Lamp Lighting
~30 minTraditional lamp lighting ceremony with trustees, chief guest, and selected children on stage.
About Law Park Educational Trust
5–7 minShort video or talk covering the 10-year journey — can draw from the anniversary magazine content.
Children's Cultural Programme
20–30 minSongs, a short skit on "right to education", and performances by children from the trust's schools.
Chief Guest Address & Interaction
30–40 minChief guest (Sudha Murty, if confirmed) speaks and interacts with selected children on stage.
Felicitation & Magazine Launch
15–20 minLaunch of the 10-year anniversary magazine. Highlight the Bharat Shiksha Ratan Award. Felicitate key supporters.
Donor & Volunteer Recognition
10–15 minRecognise donors, volunteers, and partner NGOs by name. Keep it warm and personal — no generic lists.
Vote of Thanks
5 minClosing remarks by the founder, Charulatha M.R.
Logistics & Preparation
Chief Guest
- 1Confirm Sudha Murty's availability via formal letter
- 2Follow up with her office for scheduling
- 3Prepare a brief on Law Park for her team
- 4Have a backup plan if availability doesn't work out
Children's Travel & Stay
- 1Arrange transport from rural areas (prioritise safety)
- 2Plan first-time city visit experience — this is special for them
- 3Coordinate with schools and families for permissions
- 4Organise accommodation if overnight stay is needed
- 5Assign volunteer chaperones for each group
Venue & Stage
- 1Book venue in Bengaluru (capacity for children + donors + volunteers + media)
- 2Simple stage design with 10-year journey timeline and student photos from gallery
- 3Audio/visual setup for video playback and mic for speakers
- 4Seating plan: children in front, donors/volunteers, media section
Print & Invitations
- 1Print anniversary magazine — small run for guests (use template-06 PDF)
- 2Design and print invitation cards
- 3Send invitations at least 1–2 weeks before the event
- 4Digital invite via WhatsApp/email for wider reach
On the Day
- 1Registration desk with volunteer sign-in
- 2Refreshments for children and guests
- 3Photographer / videographer for documentation
- 4Copies of the magazine at each seat or as a takeaway
- 5Thank-you notes or small mementos for donors
Notes
- Magazine: Use template-06 for the print run — export to PDF from Chrome (File → Print → Save as PDF).
- Stage design: Keep it simple — journey timeline banner and student photos from the existing gallery. Navy + gold + cream palette.
- Children first: The event should feel like a celebration for the children, not a donor showcase. Seating, food, and schedule should prioritise their comfort.
- No hard sell: Consistent with the trust's approach — no donation ask from stage. Razorpay link can be on printed materials as a quiet contact detail.